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MRB-13554 - USA (New York) - Marathon Event and Associated Sponsorship Services - Deadline November 13,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: MRB-13554

Government Authority located New York; USA based organization looking for expert vendor for Marathon Event and Associated Sponsorship Services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide Marathon Event and Associated Sponsorship Servicesto provide
professional management services and to obtain sponsorships (“Services”) for the 2020 Suffolk County
Marathon and associated events.
- Marathon Event Services
i. Attending scheduled meetings with the County and providing status updates on all
aspects of the planning of the Marathon Event.
ii. Working with the County regarding the race course for the Marathon Event.
iii. Taking all steps necessary for the Marathon Event to be recognized as a Boston Qualifying Marathon.
iv. Timely applying for and securing all applicable governmental and other approvals, permits, authorizations, licenses, leases, certifications, and consents prior to conducting any portion of the Marathon Event or performing any setup activity related to the Marathon Event.
v. Registering at least 3,000 participants for the Marathon Event.
vi. Establishing a Marathon Event registration (including online and paper registration) and
a registration fee schedule to include a discounted fee for early registration, a general
registration fee and an added fee for same day registration.
vii. Coordinating with all police departments, fire departments, and emergency medical
service providers regarding the Marathon Event.
viii. In collaboration with the County, developing an outreach plan to engage the local
municipalities, elected officials, schools, community organizations, merchants and other
stakeholders.
ix. Providing the County with accountings of all Marathon Event registration fees and other
revenue collected.
x. Being responsible for the operation of the Marathon Event and the set-up, operation,
dismantling and clean up of the Marathon Event facilities, which include the lands,
improvements, buildings, public or other rights of way used for the purpose of staging
the Marathon Event.
- Recruiting and managing volunteers
i. Providing any national, regional and/or individual market television, radio, newspaper,
magazine, and website advertising.
ii. Posting fliers at public parks and recreational locations regarding the Marathon Event.
iii. Regularly testing the functionality and content of the website created by the County and
working with the County to ensure all information is accurate and all links are functional,
including any links to the Successful Proposer’s website or other websites.
iv. Providing a website for the Marathon Event.
- the Sponsorship Services to Obtaining sponsorships for the Marathon Event
- Performing all billings and collections connected with the sponsorships and maintaining
complete and accurate accounts of all billings, payments, and other pertinent matters
related to each sponsor.
- for the collection and reporting of revenue
(2) All Questions must be submitted no later than September 9, 2019.
(3) A Non-mandatory pre-bid conference will be held on September 18, 2019.
(4) A contract period will be one year.

[C] Eligibility:

- Onshore (USA Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Wednesday, 13 November, 2019

Pre-proposal Conference Date : Wednesday, 18 September, 2019

Question Answer Deadline : Monday, 9 September, 2019

Category : Marketing and Branding, Billing Services, Web Design and Development

Country : USA

State : New York

Cost to Download This RFP Document : $ 5

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